--- title: Best Practices for Securing Work Devices from Any Remote Location description: As cybercriminals are targeting work-from-home employees, learn about best practices for securing your company email while working remote. image: https://blog.mdaemon.com/hubfs/Stock%20images/young%20business%20people%20group%20have%20meeting%20and%20working%20in%20modern%20bright%20office%20indoor.jpeg --- [![MDaemon Technologies](https://blog.mdaemon.com/hs-fs/hubfs/MDaemon-Technologies_logo_large.png?width=564&height=110&name=MDaemon-Technologies_logo_large.png "MDaemon Technologies")](https://mdaemon.com/) - [Blog Home](https://blog.mdaemon.com) # MDaemon Technologies Blog ## [Best Practices for Securing Work Devices from Any Remote Location](https://blog.mdaemon.com/best-practices-for-securing-work-devices-from-any-remote-location) By [Brad Wyro](https://blog.mdaemon.com/author/brad-wyro) - [Tweet](https://twitter.com/share) ![young business people group have meeting and working in modern bright office indoor](https://blog.mdaemon.com/hs-fs/hubfs/Stock%20images/young%20business%20people%20group%20have%20meeting%20and%20working%20in%20modern%20bright%20office%20indoor.jpeg?width=1000&name=young%20business%20people%20group%20have%20meeting%20and%20working%20in%20modern%20bright%20office%20indoor.jpeg)   Now that the Covid crisis is behind us, remote and hybrid work is no longer an emergency arrangement, yet many people continue to work from home as it becomes a more widely-accepted practice. According to Gallup's [latest workplace research](https://www.gallup.com/401384/indicator-hybrid-work.aspx), roughly 52% of remote-capable U.S. employees now work in a hybrid arrangement and another 27% are fully remote, leaving fewer than one in four back in the office full time. The U.S. Bureau of Labor Statistics [reports](https://www.bls.gov/cps/telework.htm) that more than a fifth of all employees still telework at least part of the time. After years of return-to-office headlines, the data shows hybrid has settled in as the default for knowledge work rather than fading away.   That new normal means security conversations are changing. When employees connect from home networks, coffee shops, and personal devices, the corporate perimeter is distributed by default, and not everyone using that setup recognizes the risk it creates, both for themselves and for the companies they work for. The stakes have only grown. In its [2025 *Cost of a Data Breach Report*](https://www.ibm.com/reports/data-breach), IBM put the global average cost of a breach at $4.44 million. In the United States the average hit a record $10.22 million, driven by regulatory penalties and slower detection. And the most common way attackers get their first foot in the door is still the business world's most ordinary, everyday process: email. Phishing was the single most common initial attack vector in IBM's study, involved in 16% of breaches and costing victims an average of $4.8 million per incident. What's changed most since this advice was first written is *who*, and *what*, is now sending those emails. ![data-breach-cost-ibm-2025](https://blog.mdaemon.com/hs-fs/hubfs/data-breach-cost-ibm-2025.png?width=1400&height=800&name=data-breach-cost-ibm-2025.png) **The AI Shift Every Remote Worker Should Understand** For years, the standard guidance was to watch for clumsy phishing: bad grammar, odd spelling, generic greetings. That thinking is now dangerously out of date. Attackers have adopted generative AI at scale. IBM found that roughly one in six breaches now involves attackers using AI, most often to power phishing (about 37% of AI-assisted attacks) and deepfake impersonation (about 35%). Security vendors tracking inbox traffic have watched AI-generated phishing climb to the majority of detected attacks in a matter of months. These messages are fluent, well-formatted, personalized to the recipient's role, and free of the usual signs employees were trained to spot. ![ai-attacks-in-breaches-ibm-2025](https://blog.mdaemon.com/hs-fs/hubfs/ai-attacks-in-breaches-ibm-2025.png?width=1400&height=660&name=ai-attacks-in-breaches-ibm-2025.png) The threat now extends beyond text. Criminals are using cloned voices and live video deepfakes to impersonate executives on phone and conference calls. In [one widely reported case](https://www.cnn.com/2024/05/16/tech/arup-deepfake-scam-loss-hong-kong-intl-hnk), a finance employee at engineering firm Arup transferred roughly $25 million after joining a video call in which every "colleague," including the CFO, was an AI-generated fake. For a distributed workforce that handles approvals over Zoom, Teams, and email rather than down the hall, that's a direct and growing risk. The takeaway: you can no longer teach people to spot a scam by its sloppiness. The defense has to shift from *recognizing bad writing* to *verifying unusual requests through a second channel*, no matter how convincing the message, voice, or face appears. **Quick Tips for Secure Users** The core idea your employees must embrace is the need for ongoing vigilance. Cybercriminals are constantly finding new ways around security measures, so regular, realistic user training has to stay a top priority for anyone who uses email. At a minimum, your training should reinforce the following. **Things a legitimate company will not do in an email:** Note what's missing from that list: "bad grammar and spelling." Modern AI-written phishing reads cleanly and often mirrors your company's tone, so polish is no longer a sign of safety. **Actions to think twice about, and verify, before performing:** **When in doubt, verify through a known resource.** If a message, or even a phone or video call, asks for money, credentials, or sensitive data, confirm it through a separate, known channel before acting. Call the person back on a number you already have, not one provided in the message. Because voices and faces can now be convincingly faked, the verification should never rely on the same channel the request arrived on. And if anything looks even slightly off, use the "report" function so the message can be examined further. Our blog has more detail on [how to spot a phishing email](https://blog.mdaemon.com/10-tips-to-identify-a-phishing-email). **Turn on multi-factor authentication everywhere.** A stolen or guessed password shouldn't be enough to take over an account. IBM's researchers specifically point to phishing-resistant authentication, such as passkeys, as one of the most effective ways to cut the risk of credential abuse. [Require MFA](https://knowledge.mdaemon.com/enable-two-factor-authentication-webmail-remote-administration) for email, remote access, and any system reachable from outside the office. **Increasing Email Security** Now let's look at the controls you can enable within your email systems. The principles below apply whether you run [MDaemon Email Server](https://www.mdaemon.com/) on premises or sit [SecurityGateway for Email](https://mdaemon.com/products/security-gateway) in front of Microsoft 365, Exchange, or Google Workspace. **Ensure Data Privacy** **Prevent Unauthorized Access** **Block Suspicious Activity** **Consider an All-in-One Solution** Keeping up with this level of detail is hard for small and midsize businesses, especially as threats evolve almost daily and now include AI-crafted attacks designed to slip past older defenses. Our cost-effective, easy-to-use [SecurityGateway for Email](https://www.securitygatewayforemail.com/) arrives preconfigured to address the concerns above out of the box. In addition: Securing a distributed workforce isn't simple, and it's hard to be certain you've covered every angle when people connect from anywhere. If you'd like help, call us at **817-601-3222** to speak with an email security specialist, or visit [www.mdaemon.com](http://www.mdaemon.com) to sign up for hosted or on-premises email protection. Tags: [Data Leak Prevention](https://blog.mdaemon.com/topic/data-leak-prevention), [Email Encryption](https://blog.mdaemon.com/topic/email-encryption), [MDaemon Email Server](https://blog.mdaemon.com/topic/mdaemon-email-server), [Security Gateway for Email](https://blog.mdaemon.com/topic/security-gateway-for-email), [Email Server](https://blog.mdaemon.com/topic/email-server), [Two-Factor Authentication](https://blog.mdaemon.com/topic/two-factor-authentication), [Email Best Practices](https://blog.mdaemon.com/topic/email-best-practices) ![Brad Wyro](https://blog.mdaemon.com/hs-fs/hubfs/Brad-2023v2.jpg?width=100&height=100&name=Brad-2023v2.jpg) #### Written by [Brad Wyro](https://blog.mdaemon.com/author/brad-wyro) Brad has worked in technical and marketing roles at MDaemon Technologies, where he contributes as Content Marketing Manager. Brad balances technical and creative information to develop easy to understand videos and content to educate prospects and customers. [![BACK TO ALL ARTICLES](https://hubspot-no-cache-na2-prod.s3.amazonaws.com/cta/default/6572702/05b24dbb-70a6-4eaa-9507-321cb27f7228.png)](https://hubspot-cta-redirect-na2-prod.s3.amazonaws.com/cta/redirect/6572702/05b24dbb-70a6-4eaa-9507-321cb27f7228) ### Subscribe to Email Updates - [Popular](https://blog.mdaemon.com/best-practices-for-securing-work-devices-from-any-remote-location#tab-2) - [Recent](https://blog.mdaemon.com/best-practices-for-securing-work-devices-from-any-remote-location#tab-1) - [Categories](https://blog.mdaemon.com/best-practices-for-securing-work-devices-from-any-remote-location#tab-3) ### Lists by Topic - [Email Security (72)](https://blog.mdaemon.com/tag/email-security) - [MDaemon Email Server (44)](https://blog.mdaemon.com/tag/mdaemon-email-server) - [Email How To (36)](https://blog.mdaemon.com/tag/email-how-to) - [Email Best Practices (29)](https://blog.mdaemon.com/tag/email-best-practices) - [Phishing (28)](https://blog.mdaemon.com/tag/phishing) - [Product Updates (28)](https://blog.mdaemon.com/tag/product-updates) - 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[internal email threat (1)](https://blog.mdaemon.com/tag/internal-email-threat) - [ssl (1)](https://blog.mdaemon.com/tag/ssl) - [tax scams (1)](https://blog.mdaemon.com/tag/tax-scams) See all #### About MDaemon Technologies MDaemon Technologies is a pioneer in developing email and email security software helping to protect customers from evolving cyber-security threats. Its products and services are trusted by thousands of organizations in over 140 countries. For more than two decades, the company’s products have been developed with the ongoing input of IT professionals who demand reliable, affordable software that requires minimal effort to manage. The software can be deployed in virtual, hosted cloud, on-premises, or hybrid network environments. The company sells its software and services directly and through a network of global channel partners. For more information, visit [www.mdaemon.com](https://www.altn.com/). Copyright © 1996-2026 MDaemon Technologies.  View [privacy policy](https://mdaemon.com/policies/privacy-policy).   ###### Contact Us +1.817-601-3222 [sales@help.mdaemon.com](mailto:sales@help.mdaemon.com) 6340 Lake Worth Blvd. Fort Worth, TX 76135 ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Brad Wyro", "url" : "https://blog.mdaemon.com/author/brad-wyro" }, "dateModified" : "2026-06-30T21:30:48.842Z", "datePublished" : "2020-09-04T18:06:48.000Z", "headline" : "Best Practices for Securing Work Devices from Any Remote Location", "image" : [ "https://blog.mdaemon.com/hubfs/Stock%20images/young%20business%20people%20group%20have%20meeting%20and%20working%20in%20modern%20bright%20office%20indoor.jpeg" ], "mainEntityOfPage" : { "@id" : "https://blog.mdaemon.com/best-practices-for-securing-work-devices-from-any-remote-location", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://blog.mdaemon.com/hubfs/MDaemon-Technologies_logo_large.png" }, "name" : "MDaemon Technologies" } } ```